Andrew Smith

287 Custer Street, Hopewell, PA 00000

(000) 000-0000

Professional Summary

Trustworthy, dependable, responsible Personal Assistant with 5 years of experience providing ongoing support to a notable CEO within the technology industry.  Dedicated, tireless professional with a keen ability to maximize both time and business efficiencies.  Well-organized with in-depth technical knowledge and keen attention to detail.

Employment history

Administrative Aide/ Data Handler, Heidenreich, Huel and Langworth. New Marionhaven, Illinois
Oct. 2016 – Present
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
  • Maintain and update documents, such as municipal codes or city charters.
  • Maintain and update documents, such as municipal codes or city charters.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Maintain fiscal records and accounts.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
  • Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.
  • Coordinate or maintain office tracking systems for correspondence or follow-up actions.
  • Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.
  • Prepare reports on civic needs.
  • Use computers for various applications, such as database management or word processing.
  • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Create, maintain, and enter information into databases.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Complete forms in accordance with company procedures.
  • Maintain scheduling and event calendars.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Make copies of correspondence or other printed material.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Prepare and mail checks.
  • Mail newsletters, promotional material, or other information.
  • Supervise other clerical staff and provide training and orientation to new staff.
  • Train and assist staff with computer usage.

Front Desk Attendant, Tromp-Crona. North Trentonview, Minnesota
Dec. 2015 – Jan. 2016
  • Keep records of customer interactions or transactions, recording details of inquiries, complaints, or comments, as well as actions taken.
  • Check to ensure that appropriate changes were made to resolve customers’ problems.
  • Determine charges for services requested, collect deposits or payments, or arrange for billing.
  • Complete contract forms, prepare change of address records, or issue service discontinuance orders, using computers.
  • Resolve customer complaints or answer customers’ questions regarding policies and procedures.

Data Encoder, Padberg, Mitchell and Torp. Carterburgh, Colorado
Sep. 2015 – Oct. 2015
  • Compile, sort and verify the accuracy of data before it is entered.
  • Compare data with source documents, or re-enter data in verification format to detect errors.
  • Store completed documents in appropriate locations.
  • Locate and correct data entry errors, or report them to supervisors.
  • Maintain logs of activities and completed work.
  • Select materials needed to complete work assignments.


East Torphy, Lincolnborough, Maine
Bachelor of Science, Office Administration, Aug. 2016

Western Delaware University, Schinnerside, Kentucky
Associate of Science, Computer Secretarial, May. 2013

Western Lowe College, Lake Corineton, Oregon
Associate of Science, Information Technology, Nov. 2012


Time Management

Problem Solving



Customer Service



administrative aide

  • Prepare purchase requests, vouchers and obligations.
  • Prepare requisition slips and acceptance and inspection reports.
  • Perform general office duties such as filing and segregation.
  • Prepares payroll for job orders.
  • Perform various administrative functions such as preparing Accounts Receivables, posting payments and balances.

administrative aide

  • Prepare  payroll for regular employees and upload the same to bank 
  • Review WAGES payroll submitted for JOB ORDERS AND CONTRACTUALS.
  • Compile payroll needed for preparation of BIR REPORTS 
  • Compute taxes  TAXES for BIR REMITTANCE 
  • Prepare different remittances and reports for Banks/GSIS/PAGIBIG/BIR /PHILHEALTH
  • Examine, analyze and prepare  MONTHLY, QUARTERLY AND YEAR END REPORTS FOR BIR

administrative aide

  • In-charge of the Senior High School Information Commons, one of the sections of the Baliuag University Library, Archives and Museum.
  • Accomplished duties that the Chief Librarian instructed me to do.
  • Monitoring of the daily operation of the Senior High School Information Commons.
  • Prepared annual statistics of total users of the library.