admin executive Archives

Delivered top-notch administrative support to office staff, promoting excellence in all areas of office operations.
Complete and mail bills, contracts, policies, invoices, or cheque.
Preparing Proforma Invoices and send to the clients
Sending Dispatch Documents to the clients

Checking mails, taking printout and send the reply after discussion with director.
Keeping record of all Enquires
Preparing commercial files, filing documents & maintaining time to time
Preparing Proforma Invoice and send to the clients
Typing Letters & other typing work
Formatting documents

Handle all administration works for the office in general and the Estate Agency Department.
Assist Account Department on bank reconciliation, process documents and cheque issuance.
Help up the Lease Management Department on tenancy agreement,invoice issuance,rental payment and attend to tenants enquiries.
Arrange meetings and appointments for director/managers.
Carry out other general administrative duties assigned by the management.

Handling office administration.
Preparing and maintaining official records.
Daily Work Report management.
Handling Call Center setup and Communication.
Check and Reply all Emails on Daily Basis.
Handling MIS of Sales Team

Checking mails/enquiries and distribute to costing engineers after marking by Costing Head
Keeping the record of all Enquires in both hard and soft
Keeping the record of all Offer sent to the clients in soft
Preparing an Offer Sent Report in the end of month and mailing to Marketing Manager for their necessary follow up.
Processing ABGs and PBGs after receiving the confirmation from Account department/ Marketing department.
Doing payment follow-up
Preparing and maintaining commercial files with proper documentation

Screened and managed prospective high-quality recruits for employment
Maintained all verbal and written agreements with clients
Money handling, Excel, Publisher, Access, Word, e-mail, 10-key entry, calendaring, and use of all office machinery
Ordered all office equipment and supplies
Collected and approved most employee documents, such as travel expense reports, time sheets and scheduled time-off requests

Handling executives’ requests and queries appropriately
Attendance and Leave management
Prepare Pettycash Summary and Issue weekly once to Accounts Manager
Co ordinate with financial department to prepare Forecasting, Payroll, list of Accounts Payable and Accounts Receivable

Co-ordinate to establish and maintain Supplier Accounts & Oversee the Accounts Payable and accounts receivable.
Prepare and Submit job Costing Report & Overhead Expenses
Pettycash Issues and Received Bills. Checked and entered in PACT system software
Reviewed and correct any discrepancies in Account Entry

Co ordinate & Maintain DEWA,Telephone bills monthly Expenses
Maintain and Follow up Insurance Coverages
Maintain and Check Salik details & Vehicle fine in timely manner
Co – ordinate to prepare local Purchase order for Sub Contractors & Suppliers and prepare invoice to Client and record both soft and hard copy in a Significant Manner.

Plan budgets and arrange for purchase of stationery, grocery, Cleaning materials and etc.
Manage the repair and maintenance of Computers and Office Equipments.
Handled to obtain work permit from mall management as well as getting Dubai Airport work permit also applied through online for the project Pinkberry @ Dubai Airport Terminal 3, Potbelly @ Dubai Airport T1
Co ordinate & Apply to get work permit from Dubai Municipality for Building section.

Generate and verification of all system generated reports and maintain records of all system generated reports
Maintaining an effective administration system and manage stock control and reconcile with system
Excellent communication, interpersonal negotiation skills facilitate interaction with clients of diverse cultures, professions & socio-economic levels.
Co-ordinate between warehouse operation and client services for identifying root cause analysis and CPA
Rapidly responding to and resolving any administrative
Excellent customer service skills handled elite clientele with great satisfaction.
Liaise with various departments and all levels of staff effectively.

Responsible for typing, proofing and filing correspondence, writing letters, and transmittals, developing and co-ordinating reports, copying and distributing mail and faxes
Handle customers on telephone and in person with queries and problems
Maintain and Coordinate iteneraries, Schedule appointments, make travel arrangements.
Co – Ordinate to prepare payroll system to ensure smooth running.
Co-ordinate with Store. Maintain Store Stock, Asset & Control Material request,Material arrangement and Delivery to Site.
Communicate with management, staff, suppliers and customers to ensure a pleasant work environment
Ordering Stationeries, Equipment Supplies & Purchase Co-ordination.

Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections
Handle repair and Maintenance service tickets via service management tool
Responsive for all Asset Management related queries
Collaborate across teams, businesses and functions

Prepare quotation, invoices, letters, financial statements and other documents, using word processing and database.
Develop reports for executive team that explained the company’s assets and potential for using those assets to generate profit
Plan and implement IT Hardware asset life cycle strategy
Provide status reports to management on purchased and processed bill details along asset details

Maintain and manage IT assets with updated inventory status records
Manage IT Hardware assets like laptops, desktops, Monitors, IP phones, Headsets
Notifying Management on warranty expire details and AMC renewals
Assign/Allocate Assets based on approved requests
Maintain asset tracking system for equipment that employees were allowed to take home
Coordinate & Manage internal Asset Movements
Advise procurement and IT operations in procurement strategies for IT hardware acquisition

Assume the role as the primary point of contact between the executives and internal/external clients
Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
Handle requests, feedback, and queries quickly and professionally
Take dictation and meeting minutes, accurately enter notes and distribute

Employee attendance management (Punching Records)
Preparations of short leave and compensatory statements
Monitoring and supervising the GDS and other staff
Preparation of monthly leave statement for salary work.

follow up on all purchase orders and deliveries for the clientWork closely with logistic company for smooth on time delivery
Knowledge of import and export documentation
Manage basic accounting, good filing and record keeping.General Administration – Authorities, Suppliers, Clients, etc.
Issuing visiting cards to new staff.

Preparing attendance sheets, salary sheets of respective staff and workers.
Maintaining appointment schedule by planning & scheduling meetings, conferences.
Inward & outward courier handling and distribution.
Carryout and develop an efficient documentation & filing system.
Office maintenance& Administration.
Regular supervision on housekeeping.

Sorting the resumes.
Screening the candidates based upon qualification & experience
Conducting preliminary
Forwarding right candidates to top level management.
Assisting them in joining formalities.
Handling exit interviews, then full and final settlement of the candidates
Maintaining inward, outward, attendance and leave registers.

Perform all business development and administrative duties.
To support and assist in sales and marketing efforts made by the company
To maintain accounts record, files, usage and all records of the Company’s resources in good working order.
To support and assist in all the processes of the company’s business activities in organizing trainings, events, programs and projects.
To assist in all other administration functions such as accounts and secretarial matters.

Management and control of Fabric godown.
Monitoring of receipt, supply, checking,rejecting,report generation,etc,.
Checking fabric quality during processing (knitting, bleaching/dyeing, calendaring and printing).
ensuring the safety of all workers and the stock department.
Record maintenance of purchase, job works and deliveries, etc,.

Pan India Ticket and Hotel Bookings for all employees/guest/clients ect
Hotel booking/cab arrangements/meeting arrangements for overseas employees and clients.
Arrangement on Festival Celebrations at all locations.
Leadership meeting organizations in Pan India.
Events/launch arrangements – Pan India Locations.

General administrative support and other relevant ad-hoc tasks or assignments.
in managing day to day operation of the office
organizing and maintaining proper file for accounting documents for record keeping.
Prepare payments to vendors and claims.
Handling external or internal communications or managements systems.

Maintaining Office attendance
Taking care of Onboarding Employee and their Onboard Formalities
Exit Employees and Their Formalities
Maintaining Office check list

Tanisha associates is a Two wheeler loan collection agency of HDFC bank.
Release MIS on daily basis for associate head and collection manager.
Collecting cash from executives and handing over to bank as daily process.
Creating and maintaining schedule for the handed over to bank.
Preparing and maintaining audit files, coordinating audit process.
Handling the process of Executives ID cards, raising and getting ID cards for the executives from HDFC Bank.
Interact between Hdfc collection managers and executives through phone calls and mails as necessary.

Undertake the tasks of receiving calls, take messages and routing correspondence.
Handle requests and queries appropriately regarding drivers for routes.
Develop and carry out an efficient documentation and filing system for both paper and electronic records
Handles purchasing and data entry via system tender online for government road pavement contracts.
Ensure that project contracts and bids are complete and filed on time.
Monitor all ad hoc requests and participate in various construction progress and maintain records for all construction procedures accordingly.
Act as the point of contact between the executives and internal/external clients.

Upon confirmation from the client, provide the Quotation Sales to issue Work Order
Follow Up client for PO
Petty Cash – Keep a proper record for cash in and out. Monthly submit the expenses and receipts to finance for reimbursement
Arrangement for monthly Pest control Service for Office, Send out an email to everyone notify for the service.

Maintain student attendance records, grades, and other required records.Use computers for various applications, such as database management or word processing.
Incharge for an alarm system in the office
Maxis – Upon receive bills make a summary before sending to Payroll for the deduction
Prepare Quotation for the client when is necessary

Check email and reply accordingly to the needs
Overall in charge of office maintenance
Organize daily routine for despatch and receptionist
Tenancy Agreement – liaise with office landlord for any matters
Petrol Card – Arrange for petrol card for the employee who is eligible upon confirmation from HR Dept
Monthly Stationery and Refreshment for office. Compile requestion from each department and list down and get the quotation from the supplier. Then prepare a summary and obtain approval from superior before email to Procurement Dept to PO Issuance
Upon received the stock, inform other departments to collect the orders