Andrew Smith


(000) 000-0000


287 Custer Street, Hopewell, PA 00000

Professional Summary

Well-trained and accomplished Accounting Clerk seeking to utilize extensive background in Accounts
Payable, Accounts Receivables, Collections. Offering analytic thinking along with the ability to perform
accounting and finance tasks with minimal supervision. Extensive background in office assistant and
receptionist roles.

Employment history

Feb. 2018 – Mar. 2018
New Marandamouth, Alabama
Accounts Payable Clerk, Lebsack Inc

• Data entry
• Reviewed high volume of invoices daily to be paid
• Corrected any errors on invoices before sending for payment
• Contacted vendors if errors on invoices found for correction
• Communicated with vendors via email

Dec. 2016 – Jun. 2017
New Nevilleport, Michigan
Accounts Payable Clerk, Hodkiewicz, Tromp and Schinner

• Sent out invoices needing to be paid
• Contacted companies to obtain payment
• Data entry
• Receive payments and post amounts paid to customer accounts.
• Sent out monthly statements
• Daily filing and misc. office tasks
• Matched POs to invoices
• GL coding
• Ensured accuracy of invoices received
•Prepare month-end and year-end reports
•Prepare payments by verifying documents

Jan. 2016 – Mar. 2016
Ritchiechester, Washington
Bookkeeper, Koch-Welch

• Worked directly with owner, assisting in daily needs
• Reviewed bank accounts daily
• Bank reconciliations
• Entered invoices
• Data Entry
• Sent out monthly storage invoices
• Reviewed all bills and approved them for payment
• Processed credit card payments
• Received cash and check payments
• Took bank deposits to the bank
• Prepared and sent out monthly statements
• Prepared 1099s
• Answered phones and took messages
• Sorted mail and prepared outgoing mail
• GL coding 
• Office filing
• Worked in Quickbooks

Sep. 2015 – Oct. 2015
South Garlandfort, Louisiana
Office Assistant/Receptionist, Schmidt and Sons

• Greeted customer upon arrival in showroom
• Answered phone calls and took messages when needed
• Data entry on updating price-lists and inventory
• Checked emails and responded to customer inquiries
• Entered quotes, work orders and sales orders
• Matched POs to invoices 
• GL coding
• Filled out Bill of Ladings
• Scheduled trucking companies for pickups
• Trained on AutoCad
• Accounts receivable and payables

Mar. 2015 – Jun. 2015
Schneiderchester, Missouri
Jr. Accountant/Receptionist, Volkman, Gutmann and Little

• Assisted Sr. Accountant in daily activities
• Reviewed invoices and expenses and approve for payment
• Office filing of invoices
• Assisted in closing month-end
• Prepared bank deposits
• Processed credit card payments
• Accounts receivable
• Accounts payable and Collections
• Answered phones and assisted with any inquiries
• Received mail and sorted daily
• First person to greet visitors and direct them in the correct direction
• Sending out account statements
• Posted into A/R and A/P daily
• Matched POs to invoices
• GL coding
• Prepare weekly payables and sent out checks
• Worked in SAGE accounting

Jan. 2011 – Mar. 2011
Waldoshire, North Dakota
Office Assistant/Warehouse Manager, Crist Inc

• Data entry
• Office filing of paperwork
• Archived old paperwork
• Answered high call volumes
• Called customers to update on order status
• Received orders and offloads courier trucks
• Shipped products to customers/companies
• Received and inspected product to ensure quality
• Filed claims on damaged/defective items
• Notified customers via phone and email of product arrival
• Managed small warehouse


Microsoft Office


Multi-line phones

Strong A/R & A/P

Collections & Billing

Quickbook, SAGE 100, Simply Accounting


AAS: Accounting

  • VonRueden College – Lake Shantae, Arkansas

Apr. 2010
High School Diploma: General Studies

  • Northern Lowe University – Houstonland, Massachusetts

accounts payable clerk

  • Freight specialist-verified correct shipping charges using AS400
  • In charge of overseeing future site expenditures and invoice processing
  • Cash Receipt Report for the UK Office to assure that payments are being recorded in a timely manner
  • Cash Receipt Report for the US to assure that payments are being posted in a timely manner
  • Receipting of payments received 
  • Credit card payment processing 
  • Update & reconcile cash book to bank statement 

accounts payable clerk

  • Knowledge and Worked on the ACCPAC & ORACLE Accounting Systems
  • Microsoft Word, Excel, Outlook knowledge
  • Print bank statement daily & recording payments received
  • Update Excel spreadsheet (bank statement) and check closing balances
  • Sundry invoicing where applicable
  • Foreign supplier payments
  • Capturing journals on the accounting system

accounts payable clerk

  • Answer phones and emails
  • Processed wires as invoices
  • Ensure SOX compliance regarding invoice processing and payment
  • Communicated with operations staff and vendors on payment requests based on our company’s policies

accounts payable clerk

  • Handle weekly reimbursement of payment to the Attorney’s. 
  •  Process all of the Foreign client matters vendors to our third party supplier. 
  •  Reconcile and balance the Diner’s Statement, FROSCH Travel, Administration and Marketing charges.
  • Hong Kong and United Kingdom client matter invoices
  • Process Library client related invoices
  • Process check request that come through i-Invoice
  • Void checks that are returned for numerous reasons from the different branch locations

accounts payable clerk

  • Processing invoices while checking for errors.
  • Making sure priority invoices get paid by due dates.
  • Helping Property Accountants with Miscellaneous tasks.
  • Noting changes in information that effect the flow of payables.
  • Maintaining good communication with resident managers, and team members to ensure work is done smoothly.

accounts payable clerk

  • Book and pay invoices to vendors
  • Age analysis preparation
  • Banks reconciliation
  • Payments forecast and liaise with treasury team for cash flow planning

accounts payable clerk

  • Liaison with Creditors
  • Branch Petty Cash reconciliations
  • Development of new accounting system, setting up new chart of accounts, providing costings to Accountants 
  • Process invoices and utility bills

accounts payable clerk

  • Processed all incoming mail
  • Coded invoices and entered data into A/P System
  • Payed and reconciled all open invoices
  • Wrote, reconciled and processed all checks 
  • Processed all outgoing mail 
  • Answered phones and directed A/P calls
  • Ran and processed reports for upper management

accounts payable clerk

  • Processed 3 way P.O. matching invoices
  • Sorted and reviewed all invoices for coding and approvals and enter into JD Edwards (Oracle Software)
  • Ensured that all invoices are accounted for with proper back-up and documentation and entered into the system
  • Matched invoices to checks, obtain all signatures for checks and scan invoices into our virtual shared drive
  • Uploaded Journal Entries each month
  • W-9 vendor maintenance
  • Deposited checks into the Cash Pro online site with Bank of America

accounts payable clerk

  • Create, maintain, and enter vendor information into Intuit Master Builder Accounting database.
  • Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields using keyboards or scanners.
  • Perform general office duties, such as maintaining vendor records management database systems, and performing basic bookkeeping work.
  • Maintain, and analyze budgets, prepare EOM reports that were sent to company CPA for further review.

accounts payable clerk

  • Review invoices 
  • Submit invoices for payment 
  • Contact vendors or sales departments on discrepancies 
  • Assist others in department

accounts payable clerk

  • Run and review EDI reports daily.
  • Accounts Payable data entry
  • 10-Key calculator to maintain a running tape of each invoice paid. 
  • Reconcile daily accounts payable reports.
  • Reconcile Fuel, Fed Ex and monthly credit card statements. 
  • Complete monthly and year end procedures. 
  • 1099 forms

accounts payable clerk

  • Accounts Payable and Receivable
  • Customer Service/Phone & In Person
  • Prepare Petty Cash & Daily Reports
  • Reconciling monthly vendor statements. 

accounts payable clerk

  • Identifying unpaid invoices and then flagging them up for action. 
  • Dealing quickly with any queries or financial discrepancies. 
  • Resolving issues and answering questions from vendors. 
  • Carrying out other general administrative tasks as directed by the Office Manager. 

accounts payable clerk/administrative assistant

  • Sort, code and match all invoices
  • Reconcile accounts payable transactions for 8 entities and 11 properties
  • Correspond with all property managers to clear any discrepancies on rent rolls
  • Responsible for monthly audits for all leases and insurance coverage
  • Process and file annual 1099’s for vendors
  • Ensure checks are cut in a timely manner to vendors
  • Handle depositing and recording rent collected

accounts payable clerk (internship)

  • Receive and register all incoming vouchers from different departments
  • Maintain an up-to-date record of all the vouchers received and payments made using the payables monitoring template
  • Write cheques for the payments of the taxes and duties for the Ghana Revenue Authority
  • Issue approved cheques to the vendors, ensuring that all cheques issued out are acknowledged
  • Send ready payments reports to all departmental coordinators and supervisors 
  • Ensure that the vendors pick up their approved cheques within a reasonable time, avoiding stale cheques.
  • Assist in the making of the financial forecast

accounts payable clerk


accounts payable clerk

  • Maintains historical records by filing documents.
  • Protects organization’s value by keeping information confidential.
  • Accomplishes accounting and organization mission by completing related results as needed. 
  • Ensuring that all invoices are properly coded. 

accounts payable clerk

  • Prepare weekly sales report to be sent to corporate
  • Compare computer printouts to manually maintained journals to determine if they match. for corporate reporting.
  • Maintaining vendor accounts.  
  • Maintaining the general ledger. 

accounts payable clerk

  • Answer customers questions regarding problems with their accounts.
  • Reconcile with the customer.
  • Process daily invoices, check the accuracy of data, such as prices and quantity if it corresponds with the purchase order.
  • Handle cash disbursement.
  • Record expenses.

accounts payable clerk

  • Receiving and processing high volumes of invoices. 
  • Indexing and filing invoices. 
  • Creating payments to vendors. 
  • Inputting invoices into an on-line accounts payable system.
  • Keeping confidential information secure. 
  • Ensures that all accounts are properly paid. 
  • Following set administrative processes. 

accounts payable clerk

  • Balance Sheet Reconciliations – Preparation of various balance sheet reconciliations.
  • Banking – Assist with the Capturing of all payments to the banking system
  • Discounts – negotiated various settlement discounts with suppliers. 
  • Reconcile all drug charges

accounts payable clerk

  • Processed AP Invoice by matching to purchase orders. 
  • Prepared AP check requisition.  Taken discount and within terms.
  • Reconciled AP statements.
  • Customer service with Sales department and Sales Reps as needed to get invoice processed.
  • Worked with Vendors when had discrepancies with invoice billing.
  • Processed AP expense invoices-Sample purchases, personal purchase, corporate utilities invoices, Insurance and other service invoices.

accounts payable clerk

  • Expedited payments by verifying accuracy and currency of vendor information.
  • Kept detailed records of accounts payable by creating reports and updating vendor balance sheets.
  • Entered time card information and printed payroll for contractors.
  • Became profficient at Microsoft Operations.

accounts payable clerk

  • Handle the processing, accuracy verification and maintenance of invoices, interfacing extensively with a nationwide network of vendors and suppliers. 
  • Processed Accounts Payable transactions which included generating checks, organizing, distribution and month end journal entries. 
  • Contact customers for overdue payments. Review the terms of sales, service, or credit contracts.
  • Perform various administrative functions for assigned accounts, such as recording address changes and purging the records as required.

accounts payable clerk

  • Process invoices for payments
  • Answer e-mails, letters coming from suppliers, managers and other staff
  • Check GL Codes, GST PST computation for flag invoices
  • Help managers and staff regarding entries made, and if needed, adjust entries in RCBK
  • Check terms of payments and discounts if available
  • Prepare manual cheques and cheque runs
  • Reconcile statement from vendors

accounts payable clerk

  • Invoice Processing – Capturing of all supplier invoices to Pastel and BPO throughout the month.
  • Suppliers Reconciliation – Reconcile the creditors’ Statements to the Creditors’ Ledger Account and attach all support documents for payment.
  • Sub-Contractor Processing – Prepare monthly reconciliations for installation sub-contractors, as well as processing sub-contractor invoices. 
  • Credit Applications – Completion of credit applications for new suppliers. 
  • Petty Cash – Issuing on cash and receipting of change, preparation of the petty cash reconciliation for review in order for petty cash to be topped up. 
  • Filing – Maintaining the creditor’s files and ensuring that all filing is up to date.  
  • Fixed Assets – preparation of Fixed Asset Invoices and handing over to supervisor to update Fixed asset register on Pastel. 

accounts payable clerk

  • Examine and verify accuracy of the  billing statements send by suppliers.
  • Assist in the purchasing of materials for construction projects and in the production process. 
  • Prepares summary statement of accounts payable for issuance of payment.
  • Coordinate with Suppliers for payment discrepancy. 

accounts payable clerk

  • Sort and file correspondence, and perform miscellaneous clerical duties such as answering correspondence and writing reports..
  • Responsible for the payment of creditors 
  • Answer customer questions regarding problems with their payments 
  • Responsible for payment of creditors in the Globalink project 
  • Became proficient at Microsoft Operations.