administrative assistant

  • Personal assistant to 35+ members of faculty and staff.
  • Responsibilities included scheduling appointments, taking messages, handling confidential information, creating advertisements and announcements, processing work orders, answering student questions and mild advising. 
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. keeping attendance, send faxes, communicate with parents, and keep general records. 
  • Filing and retrieval of files.

administrative assistant

  •  Preparing statement on the received invoices and variances on a daily basis. 
  • Reporting on the weekly business volume and delivered claims to insurance companies.
  • Identifying the reasons for rejections and returns and follow up for mitigation.
  • Dispatching of Invoices from the Hospital Management system.
  •    Receiving and directing patients to the relevant places they have come to visit the hospital for. 
  • Coding and indexing of diseases according to the International Classification of Diseases. 
  • Daily and monthly compilation of hospital statistics 

administrative assistant

  •  Routed and faxed all information in a timely manner Distributed mail tO appropriate personnel.
  • Generate and prepared weekly bulletin.
  • Typed correspondence and other items for Pastor.
  • • Served as secretary to Church Council and at the monthly business meeting (take minutes).

administrative assistant

  • Served as secretary to Church Council and at monthly business meetings (take minutes).
  • Managed All Social Media
  • Managed all appointments and provided excellent customer service to all visitors
  •  Screened and routed all incoming calls.
  • Responded to all email inquiries
  •  Sent email notifications to all staff when information was received
  • Participated in weekly staff meetings.

administrative assistant

  • Archived invoices, insurances and other additional documents related to the purchasing
  • Coordinated with clients and other divisions to make sure the availability of products based on certain priorities
  • Scheduled and coordinate travel arrangements and meetings of foreign consultants
  • Assissted HR to provide living arrangements for foreign consultants.

administrative assistant

  • Coordinate and help plan meetings for the office
  • Work on organizing and creating medical student groups
  • File and organize the office
  • Coordinate with the main coordinator in order to prepare lessons and groups for small group work for medical school
  • Run day to day office tasks(ie answering emails, organization, phone calls, questions at the desk) 

administrative assistant (visits coordination unit – political and public diplomacy branch)

  • Responsible for managing visits program for ministerial/high-level officials, including: accommodation and logistic arrangements
  • Assist in event management for diplomatic functions organised by both Australian Mission to Indonesia; and Australian Mission to ASEAN (including: sending out invitations to prominent contacts)
  • Provide administrative support for the Visits Coordination Unit within the Political and Public Diplomacy Branch
  • Act as primary back-up for Social Secretary to Australian Ambassador to Indonesia; and Executive Assistant to Australian Ambassador to ASEAN

administrative assistant

  • Receive and Release clients application for Pesticide products registration
  • Deck received applications for Product registration
  • Encodes, update and securing the Database for Pesticide application 
  • Sales Promotion permit Evaluator
  • Other tasks assigned by the supervisor

administrative assistant

  • Promotion through the library Facebook page operation.
  • Create or distribute online promotional material, such as card news, pamphlets.
  • Assist CEO in office and personal duties.
  • Communicate with clientele in phone or in person about meetings, deadlines, questions, etc.

administrative assistant

  • Sending out meeting notices, keeping attendance, setting up for the meetings including ordering lunches when appropriate and cleaning up afterward, taking minutes and typing them, sending them to my boss for approval and sending them out to the committee.
  • Entering pledges when received and sending out acknowledgement letters.
  • Updated contact and other types of information to the constituent records when necessary.
  • Added new constituents to the database.
  • Created committees using Blackbaud and downloading the constituent contact information to excel.
  • Set up events in Blackbaud and registered individuals, created table assignments and placed constituents at specific tables.  
  • Created table tents, name badges, address labels, etc. using Avery Wizard for events, committee meetings and mailings.

administrative assistant

  • Answer and direct all phone calls on multi-line system
  • Build and submit all expense reports for office totaling 200k+ per month
  • Arrange all travel (flights and hotels) for 25+ employees multiple times per month
  • Order all office supplies
  • Set up meetings and catered events for 20-100 people

administrative assistant

  • Website upkeep/redesign 
  • Create quarterly newsletter highlighting biggest commercial and director news
  • Data entry (Salesforce)
  • Create director reels to send to agencies to connect production companies with creative commercial directors
  • Organize meetings and appointments
  • Booking and arranging travel, transport and accommodation 

administrative assistant

  • Entered information into databases.
  • Developed and maintained company website.
  • Greeted and welcomed customers.
  • Scheduled meetings and appointments.
  • Mailed newsletters and created promotional content 
  • Instructed new employees on how to use existing software.
  • Distributed flyers & business cards to offices outside of work which led to an increase in cliental.

administrative assistant

  • Provide training materials for new staff and conduct new hire employee orientation. 
  • Prepared all daily staff agendas, file paperwork, and handle all phone inquiries within capacity.
  • Operate all office machinery including: fax machines, scanners, and copy machines.
  • Schedule all meetings or appointments for the upcoming meetings. 

administrative assistant

  • Processed documents for new enrolling students
  • Prepared spreadsheets, reports and memos
  • Planned and coordinated school wide events
  • Assisted parents, children and teachers with issues or complaints 

administrative assistant

  • Liaising with sponsors and parents
  • Doing students admissions 
  • Updating Teachers and Learners register on SAMS system daily
  • Creating Teachers and Learners progress reports with the information given by HODs
  • Receiving deliveries
  • Updating Year-end financials 

administrative assistant

  • Oversee receptional area and greet and direct visitors 
  • Provide administrative and clerical support
  • Maintain electronic and hard copy filing systems 
  • Coordinate and maintain travel logistics 
  • Collaborate with departmental managers 
  • Organize company events 
  • Maintain inventory of office supplies and resources 

administrative assistant

  • Funds reconciliations.
  • Submitting and tracking ERC submissions.
  • Procurement of Program supplies.
  • Maintaining program asset register.
  • Planning meeting logistics.
  • Sitting and taking minutes during audits.
  • Maintaining staff files.

administrative assistant

  • Greeting patients, answering phones, taking messages and providing information regarding the clinic and the services offered 
  • Responsible for scheduling and managing appointments in a busy practice 
  • Processing of insurance forms and requests 
  • Accessing patients reports as well as liaising with doctors and other practitioners
  • Familiarity with medical jargon and processing detailed medical histories of new patients 
  • Proficiency with both Macintosh and Windows platforms, using Microsoft Office, Excel as well as Front Desk Manager operation systems 

administrative assistant

  • Delivered friendly assistance with new hires throughout interviewing and hiring process. 
  • Managed conference room calendar upon request from employees and senior management.
  • Created files, reports and records while maintaining confidentiality.
  • Coordinated board and committee meetings, including schedules, information preparation and distribution.

administrative assistant

  • Distributed incoming mail throughout the office.
  • Performed general administrative duties, including copying, faxing and filing.
  • Wrote professional memorandum, letters and marketing copy.
  • Supported executives in providing customer and performance reports allowing for informed decision-making on company improvements and corrective actions.
  • Prepared correspondence, forms, reports, calendars and other documents.
  • Created documents and presentation to help senior leaders make decisions on company improvements. 
  • Maintained high levels of confidentiality while creating files, reports and records. 

administrative assistant

  • Managed office for financial advisor
  • Ran production reports
  • Managed client files
  • Coordinated meetings with clients and financial representatives
  • Recruited and coordinated new hires

administrative assistant

  • Management of emails.
  • Management of phone calls.
  • Assisting Manager with preparing documents and gathering information.
  • Ordered supplies for day to day operations.

administrative assistant

  • Assist in the running of the company’s social media pages (Facebook, Instagram)
  • Edit, collate and organize digital photograph collections
  • Perform secretarial tasks such as photocopying and scanning documents, responding to emails, filling out paperwork and applying for permits
  • Email correspondence with clients and vendors 
  • Assist with complying with business legislation and paperwork

administrative assistant/office manager

  • General administration: office management, secretarial management; operate office equipment; mantain scheduling and event calendars; 
  • Paralegal: giving legal advices to issues concerning architectural and urbanistic law, administrative law, corporate and financial law; writing and preparation of collection letters; I was responsible for a 3-months-legal research inside the company, to boost my personal juridical knowledge during my studies, preparing all the needed documents for compliance and litigation situations;
  • Accountability: accounting management, creditor’s analysis, oversee of cash flow and financial overlooking;
  • Archive and Data Management: making copies of correspondance; storage of the documentation; digitalisation of the entire company archive in a week only.

administrative assistant

  • Used computers for various tasks, for example, broker loading.
  • Answered and 
  • Maintained social media accounts such as Facebook, Instagram, RE/MAX website. 
  • Managed multiple agents time tables. 
  • Scheduled in-office time for each agent on a weekly basis. 
  • Transcribed meeting minutes.
  • Maintained a constantly updating filing system. 

administrative assistant

  • Responsible for tracking and logging inventory.
  • Handled all transaction documentation and accounting. 
  • Advertised services through online platforms.
  • Updated and listed merchandise through online store.

administrative assistant

  • Creating a standard layout for  financial statements using the IFRS Standards 
  •  Typing, checking the balancing of cash flow, balance sheet and profit and loss accounts the financial statements relating to banks, limited companies,pensions,charity,services charges, trusts and consolidated accounts for the audit, business advisory services and trust departments 
  • Writing and formatting proposals, management letters, letters of representation and engagement letters. 
  •   Manage phone calls and correspondence (including calls, email, memos and letters) 
  •  Preparing VAT certificates and  letters VAT monthly return for VAT refund audit certificates,compling stock take, preparing fee notes for audit. 

administrative assistant/ tax prepare

  • Petty Cash Report (Monthly) 
  • Bank Operations 
  • Preparing Asset Report 
  • Maintain day to day transactions 

administrative assistant

  •  Prepare and monitor invoices 
  • Prevent food wastage through constant monitoring of shift 
  • Setting up a process to control loss / theft of hardware 
  • Cash Management & Voucher Maintenance